Notarization Gets a Modern Makeover: New Notary Laws in the Modern Age.
Updated: Mar 16
New Notary Laws You Should Know.
Notarization Gets a Modern Makeover: New Laws You Need to Know
The world of notarization is no longer confined to stuffy offices and physical documents. In the past two years, many states have implemented significant changes to their notary public laws, embracing technology and streamlining processes. Let's dive into the exciting new developments that are making notarization faster, easier, and more accessible for everyone.
Hello, Remote Online Notarization (RON)!
One of the biggest changes is the introduction of Remote Online Notarization (RON). This allows notaries to perform notarizations on documents electronically, with signers located anywhere with an internet connection. This eliminates the need for physical presence, making the process incredibly convenient.
New Jersey is a prime example, implementing a comprehensive law in 2021. Notaries can now notarize both paper and electronic documents remotely using audio-visual technology. Signers have the flexibility to send documents electronically or physically mail them to the notary.
Not just about convenience: Increased security and accountability
These new laws aren't just about modernization. They also focus on enhancing security and accountability. New Jersey's law, for instance, mandates electronic filing of commission applications and establishes specific identification standards for signers.
What's New with Copy Certification and Protesting Negotiable Instruments?
Here's how some states are modernizing other notary public functions:
Copy Certification: Notaries have long been able to verify that a copy is an accurate replica of the original document. However, New Jersey has just made this possible for notaries public. Previously, New Jersey notaries public were only able to perform Copy Certification by Document Custodian. Some states, like New Jersey's 2021 law, are clarifying the process for certifying electronic copies. This ensures that even digital documents can be verified for authenticity.
Protesting Negotiable Instruments: A negotiable instrument is a document that represents a promise to pay, like a check or promissory note. If someone refuses to honor a negotiable instrument (i.e., doesn't pay the check), it can be protested. This is not a service that New Jersey Notary To Go provides.
Global Reach: RON Across Borders (with Caution)
It's important to note that some states, with proper safeguards, allow RON for signers located outside the United States, as long as the notarized document is intended for use within the US. This can be a huge benefit for international business or for individuals with relatives abroad. However, not all states permit this and regulations can vary greatly. New Jersey does allow for this. NJ Notary To Go uses a secure platform that is approved by the state of New Jersey. Contact me for more information. 732-806-5373
What does this mean for you?
If you frequently deal with notarized documents, these changes are a game-changer. Here's what you can expect:
Faster turnaround times: No more waiting for appointments or scheduling around busy schedules.
Increased accessibility: Get documents notarized from anywhere, anytime, even for signers abroad (in certain states).
Streamlined processes: Enjoy a smoother and more efficient experience.
Stay informed!
Not all states have adopted these changes, and regulations can vary. It's crucial to stay updated on the specific laws in your state. Here are some resources to help:
National Notary Association (NNA): nationalnotary.org
Your state's government website (usually under the Secretary of State or a similar department).
The future of notarization is here!
With these new notary public laws, the process is becoming more user-friendly, secure, and efficient. So, embrace the digital age and experience the convenience of modern notarization